Privacy Policy
Last updated: 29/01/2026
1. Introduction
Institut Takumi Finch (“we”, “us”, or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website (www.takumifinch.com) or use our services.
We comply with the General Data Protection Regulation (GDPR) and other applicable data protection laws.
2. Data Controller
The data controller responsible for your personal information is:
Institut Takumi Finch
30 avenue de Moutille
Cenac, 33360
France
Email: admin@takumifinch.com
3. Information We Collect
3.1 Account Information
When you create an account or enrol in a course, we collect:
- Name
- Address
- Telephone number
- Email address
- Password (encrypted)
- Professional background (if provided)
3.2 Course Data
When you participate in our courses, we collect:
- Course enrolment records
- Lesson completion status
- Course progress
3.3 Specialist Directory Information
If you register as a specialist in our directory, we collect:
- Professional contact details
- Qualifications and certifications
- Practice location
- Professional biography
3.4 Automatically Collected Information
When you visit our website, we automatically collect certain technical information:
- IP address
- Browser type and version
- Device type
- Pages visited and time spent
- Referring website
- Language preference
This information is collected through cookies and similar technologies (see Section 7).
4. How We Use Your Information
We use your personal information for the following purposes:
| Purpose | Legal Basis |
| Providing access to courses and tracking your progress | Performance of contract |
| Managing your user account | Performance of contract |
| Displaying your profile in the specialist directory | Consent |
| Sending course-related communications | Performance of contract |
| Sending marketing communications (newsletters) | Consent |
| Analysing website usage to improve our services | Legitimate interest |
| Ensuring website security and preventing fraud | Legitimate interest |
| Complying with legal obligations | Legal obligation |
5. Third-Party Services
We share your information with the following third parties who help us operate our website and services:
5.1 Hostinger
Our website hosting provider. Hostinger stores and processes data on servers located in the European Union.
5.2 Google Analytics
We use Google Analytics to understand how visitors use our website. Google Analytics collects anonymised data about page views, session duration, and user behaviour. This data is only collected after you consent to analytics cookies.
Google Privacy Policy
Opt out of Google Analytics
5.3 Independent Analytics
We also use Independent Analytics, a privacy-focused analytics tool that processes data on our own servers without setting cookies. This helps us understand website traffic while respecting your privacy.
6. International Data Transfers
Your personal information may be transferred to and processed in countries outside the European Economic Area (EEA). When this occurs, we ensure appropriate safeguards are in place, such as:
- Standard Contractual Clauses approved by the European Commission
- Transfers to countries with an adequacy decision
7. Cookies and Tracking Technologies
7.1 What Are Cookies?
Cookies are small text files placed on your device when you visit a website. They help the website remember your preferences and understand how you use the site.
7.2 Cookies We Use
Essential Cookies (Always Active)
These cookies are necessary for the website to function and cannot be disabled.
| Cookie | Purpose | Duration |
| tp_lang_chosen | Stores your language preference (English or French) | 30 days |
| wp-settings-* | WordPress admin settings for logged-in users | 1 year |
| wordpress_logged_in_* | Identifies logged-in users | Session |
Analytics Cookies (Require Consent)
These cookies help us understand how visitors use our website.
| Cookie | Purpose | Duration |
| _ga | Google Analytics – distinguishes unique visitors | 2 years |
| ga* | Google Analytics – maintains session state | 2 years |
7.3 Managing Your Cookie Preferences
When you first visit our website, you will see a cookie consent banner. You can:
- Accept all cookies – enables all cookie categories
- Accept necessary only – only essential cookies are used
You can change your preferences at any time by clicking the cookie icon in the bottom left corner of any page.
You can also control cookies through your browser settings. Note that disabling certain cookies may affect website functionality.
8. Data Retention
We retain your personal information for as long as necessary to fulfil the purposes described in this policy:
| Data Type | Retention Period |
| Account information | Until you request deletion or 3 years after last activity |
| Course enrolment and progress | 5 years after course completion (for certification records) |
| Specialist directory listings | Until you request removal |
| Analytics data | 26 months |
| Cookie consent records | 3 years |
9. Your Rights Under GDPR
As a resident of the European Union, you have the following rights regarding your personal data:
9.1 Right of Access
You can request a copy of the personal information we hold about you.
9.2 Right to Rectification
You can request that we correct any inaccurate or incomplete information.
9.3 Right to Erasure (“Right to be Forgotten”)
You can request that we delete your personal information in certain circumstances.
9.4 Right to Restrict Processing
You can request that we limit how we use your data.
9.5 Right to Data Portability
You can request a copy of your data in a machine-readable format.
9.6 Right to Object
You can object to processing based on legitimate interests or for direct marketing purposes.
9.7 Right to Withdraw Consent
Where processing is based on consent, you can withdraw that consent at any time.
9.8 Right to Lodge a Complaint
You have the right to lodge a complaint with a supervisory authority. In France, this is:
CNIL (Commission Nationale de l’Informatique et des Libertés)
3 Place de Fontenoy
TSA 80715
75334 Paris Cedex 07
France
www.cnil.fr
10. How to Exercise Your Rights
To exercise any of your rights, please contact us at:
Email: admin@takumifinch.com
Post:
Institut Takumi Finch
30 avenue de Moutille
Cenac, 33360
France
We will respond to your request within one month. If your request is complex, we may extend this period by a further two months, but we will inform you of any extension within the first month.
We may need to verify your identity before processing your request.
11. Data Security
We implement appropriate technical and organisational measures to protect your personal information, including:
- Encryption of data in transit (SSL/TLS)
- Secure password storage using industry-standard hashing
- Regular security updates and monitoring
- Access controls limiting who can view personal data
12. Children’s Privacy
Our website and services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children.
13. Changes to This Policy
We may update this Privacy Policy from time to time. When we make significant changes, we will:
- Update the “Last updated” date at the top of this page
- Notify registered users by email where appropriate
We encourage you to review this policy periodically.
14. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us:
Email: admin@takumifinch.com
Post:
Institut Takumi Finch
30 avenue de Moutille
Cenac, 33360
France